G Suite dashboard setup can help SMBs make smarter technology decisions. In this Nextek IT guide, we explain what South Florida businesses should know and when to involve a managed IT partner.
G Suite is Google’s all-in-one computing, productivity, and collaboration tool. It comprises of Gmail, Hangouts, Calendar, Google+, Docs, Sheets, and more, allowing for better collaboration, data sharing, and work efficiency. Here’s how to configure it.
Allow display views inside and outside your business
Activity dashboards typically provide limited details on file activity that one can view. Not so when you enable G Suite’s view history. With this function, you can determine which users have opened the file and the time and date they accessed the file.
What’s more, G Suite can also provide the details of external users who viewed your file, and whether they used a non-office-issued device. To access these data, you have to:
Open Google Slides, Docs, or Sheets.
Select Share.
Type in the email address of the external user.
People outside your organization can access your files only when you authorize them, and at the same time, you can see their viewing history. Note that you won’t have access to external users’ viewing history if you share files using the Public or Anyone with the link settings.
Keep in mind that view history is available only once you are authorized by your administrator and after you make changes to G Suite’s privacy settings.
Limit view monitoring
If you’re using the latest version of G Suite with the activity dashboard, the administrator can change the settings by logging in to the Admin console, where they’ll be redirected to the Apps section. In the Apps section, click G Suite > Drive and Docs > Activity dashboard settings.
From the Activity dashboard settings, you can set dashboard permissions via the Access to Activity Dashboard. Meanwhile, if you wish to adjust view monitoring settings (files and user accounts, all user views, or none), you can do so under Users’ view history. If you’re unable to decide, we suggest allowing people to have access to the activity dashboard and enabling view tracking for all users.
Google constantly adds new features to its G Suite platform, so stay in touch with us to know how you can use them to boost business operations and productivity. Give us a call today and we’ll introduce you to a suite of Google tools that can help you achieve your business goals.
business technology tips: South Florida Business Takeaways
business technology tips is important for South Florida businesses that rely on secure systems, dependable cloud tools, responsive support, and practical IT planning. Nextek IT helps local teams make business technology tips part of a managed technology standard instead of a one-time fix.
The best technology improvements become repeatable standards, not one-time fixes that depend on a single employee. For growing companies, that means documenting settings, reviewing user access, checking backups, and giving employees a clear support path.
- Review how business technology tips affects users, devices, cloud apps, and security controls.
- Confirm policies, backups, and support steps before a small issue becomes downtime.
- Schedule recurring technology reviews so improvements stay current as the business changes.
For help with business technology tips, explore Nextek IT’s fully managed IT services, server and desktop support, and cybersecurity services.
Contact Nextek IT when your South Florida team wants business technology tips handled by a responsive IT support partner.